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Go Digital

An increasing number of technology-based solutions are available to bring all of your human-resources record-keeping under a single digital roof.

Solutions such as Ultimate Software’s PeopleDoc and Bamboo HR are designed specifically for paperless HR record-keeping, while other products, like iSolved, combine payroll and HR record-keeping functions.

Deanna Baumgardner, president of HR consulting firm Employers Advantage, LLC, says such products help companies meet the dual challenge of “what to keep and what not to keep.”

A sometimes-overlooked aspect of record-keeping is when it’s appropriate to discard unneeded records. Keeping post-termination documents longer than the period required by law, for example, can hurt companies in an audit.

“If you keep those records five or seven years, the auditor is going to look at them,” says Baumgardner. “A digital record-keeping program, on the other hand, can delete such documents automatically and also ping supervisors to shred any paper copies.”

Baumgardner, who sits on the parks and recreation committee in her hometown of Huntersville, N.C., says automated systems can be especially valuable in keeping track of certification and training documents, such as those required of lifeguards, childcare workers, and challenge course employees.

EA uses BambooHR for their record-keeping and highly recommend this software.

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